Free to start. Built for small teams.
Signofly is lightweight approval software for small businesses and teams. Submit a request, route it to the right approver, and see exactly where it stands — without the price or setup time of enterprise BPM software.
No credit card required
Most small teams handle approvals with whatever tool is already open. It works, until it doesn't.
Email threads
A request gets buried a few replies deep, and there's no single place to check whether it was actually approved or just discussed.
Spreadsheets & WhatsApp
A shared tracker doesn't notify anyone, and a thumbs-up in a group chat isn't a documented decision — status columns and messages both go stale.
Paper forms
A form has to physically reach the right person, get signed, and get filed — and filed paper is easy to lose, along with any record of who approved what.
The result is the same across all four: requests go missing, status is unclear, approvals get forgotten, supporting documents end up scattered, and nobody has a real answer when someone asks who approved something — or when.
Approval software is a tool that manages the whole lifecycle of a request — from submission, to routing it to the right person, to the final decision — instead of leaving each step to email, spreadsheets, or memory. A free approval workflow software option lets a small team try that process without committing budget upfront.
An approval workflow itself is simple: someone submits a request, it's routed (automatically, or by a defined chain of approvers) to the person who needs to decide, that person approves or rejects it, and the outcome gets recorded. The workflow is what makes that routing and record-keeping happen without anyone having to manage it by hand.
Approval software is typically used by operations, HR, and finance teams, and by managers who regularly need to sign off on requests from their team — leave, expenses, purchases, or internal documents. Businesses tend to move away from manual approval processes once the cost of a missed or undocumented approval — a lost request, an unclear decision, a compliance question with no paper trail — outweighs the effort of setting up a real workflow.
One approval workflow, set up once, followed automatically by every request after that.
Anyone on the team fills out a short request — a leave request, an expense, a purchase, whatever needs a decision — in under a minute.
The request is routed automatically to the right approver, based on the workflow you set up once.
The approver sees the full request and any attachments, then approves or rejects it in one click.
The outcome is recorded immediately. Anyone with access can see the current status and the full history later.
A simple form for submitting any kind of request — no spreadsheet template to remember or recreate.
Set up who approves what once, and every future request follows the same path automatically.
See exactly where each request stands — pending, approved, or rejected — without asking anyone directly.
Every decision is timestamped and kept on record, so past approvals are easy to find later.
Attach supporting files directly to a request, so they stay with it instead of living in a separate email.
Approvers get an email the moment a decision is needed; submitters get one the moment it's made.
Anyone with access to a workspace can check a request's status without interrupting the approver.
The same request-approval-tracking workflow applies to any process where a decision needs a clear yes or no.
Time-off requests routed to a manager (or manager, then HR) automatically.
See leave approval software →Submit an expense with a receipt attached, and route it for sign-off before it's reimbursed.
Get a purchase approved before money is spent, with the request and decision both on record.
Route a contract, proposal, or internal document for review and sign-off before it moves forward.
Any request that currently depends on someone remembering to say yes — access requests, budget sign-off, and similar one-off approvals.
| Manual approval | Signofly | |
|---|---|---|
| Request submission | An email, a message, or a form that has to physically reach someone | A short form, routed automatically to the right approver |
| Status tracking | Ask the approver directly, or dig through a thread | Visible at any time — pending, approved, or rejected |
| Approval history | Wherever it was left — an inbox, a chat, a filed form | Logged automatically and searchable later |
| Documents | Attached to an email or stored separately, easy to lose track of | Attached directly to the request they belong to |
| Notifications | Depends on someone remembering to say something | Automatic email to the approver, then the submitter |
| Visibility | Limited to whoever is on the email thread or chat | Anyone with workspace access can check a request's status |
| Scalability | Gets harder to track as the team and request volume grow | Same workflow, whether it's 5 requests a month or 50 |
Business approval software built for teams that need a real process, not an enterprise rollout.
A real approval process without paying for — or setting up — enterprise software.
Get requests approved without slowing the team down building a workflow from scratch.
Keep client-facing approvals organized without adding HR or ops headcount.
Browser-based and not dependent on being in the same office to get a decision.
A process that keeps working as headcount goes up, without the price climbing per person.
One place to route the recurring requests that used to depend on a spreadsheet or a shared inbox.
Simple approval process software, on purpose — not a scaled-down version of something bigger.
Signofly isn't enterprise BPM software, and it isn't trying to be. It's scoped to one job — request, approve, track — so a small team can be running in under an hour, without a training manual or an implementation call.
See the full breakdown on the pricing page.
Free approval software is a tool that lets you submit, route, and track approval requests — like leave, expenses, or purchases — without needing enterprise budget or setup. Signofly is free approval software for small teams: start on the free plan, no credit card required.
Yes. The free plan includes 1 request type, up to 20 requests a month, 1 approver per request, email notifications, and full approval history — no credit card required. If you outgrow those limits, the Growth plan is a flat $19/month for the whole workspace, not per seat.
Any process where someone submits something and another person needs to say yes or no — leave requests, expense approvals, purchase requests, document sign-off, and similar internal business requests.
Yes. Leave requests and expense approvals are common examples — see how Signofly handles leave approvals specifically on the leave approval software page.
For the request itself, yes — instead of approving over email threads, requests are routed automatically and the decision is logged. Approvers are still notified by email when action is needed; Signofly doesn't require a separate app to check.
Yes. Every request shows its current status — pending, approved, or rejected — along with a timestamped history of what happened.
Yes. Signofly is built specifically for small and growing teams, with flat pricing rather than a per-seat cost that climbs as the team grows.
BPM (business process management) platforms are built for complex, multi-department process automation and usually take real setup time. Approval software like Signofly focuses on one job — submit, route, decide, and track — so a small team can be running in under an hour.
Someone submits a request, it's routed automatically to the person (or people) who need to approve it, they review and decide, and the outcome is recorded — so nobody has to remember to follow up.
Still have a question? support@signofly.com
Start free, set up your first approval workflow in minutes, and see every request tracked in one place.
No credit card required